Leads live in WhatsApp
Enquiries arrive in chats, get scrolled past, and go cold because nobody owns the follow-up.
KANBAN OPSCORE
Your business is leaking leads, time, and process control.
Kanban OpsCore turns WhatsApp chats, Excel sheets, scattered documents, follow-ups, and repeated staff tasks into one clean business operating system - CRM, dashboard, automation, and digital work instructions included.
SOUND FAMILIAR?
Running the business on WhatsApp, Excel, and memory.
None of these are dramatic failures. They're small daily leaks - and they compound.
Excel is the database
Client lists, payments, and job status live in spreadsheets that only one person understands.
Follow-ups run on memory
Quotes, renewals, and callbacks happen only if someone remembers. Some don't get remembered.
Documents are scattered
Contracts and IDs sit across phones, inboxes, and drives - finding one takes twenty minutes.
Staff tasks aren't visible
Who is doing what, and what's stuck? Nobody can answer without asking around the room.
Processes live in heads
How work gets done depends on who's on shift. New staff learn by interrupting senior staff.
WHAT OPSCORE IS
One clean business operating system.
Kanban OpsCore turns messy leads, follow-ups, documents, staff tasks, and repeated workflows into one system - CRM, dashboard, automation, and digital work instructions included.
CRMOne place for leads, clients, and deals - with pipeline stages and follow-up tracking your team actually uses.
DashboardA live view of leads, jobs, tasks, and follow-ups due - so you see the business without asking for reports.
AutomationReminders, notifications, status updates, and document flows that run on rules instead of memory.
Digital work instructionsRepeated staff processes written into the system as clear, step-by-step instructions - not tribal knowledge.
WHO IT'S FOR
Built for teams outgrowing the group chat.
Service businesses
Maintenance, cleaning, fit-out, agencies - teams juggling enquiries, jobs, and follow-ups daily.
Sales-driven SMEs
Real estate, trading, B2B services - anywhere leads leak because follow-up depends on memory.
Owner-operated teams
Founders still running operations from their own phone and inbox, ready to get it out of their head.
Teams of 2–25
Big enough that WhatsApp + Excel hurts. Small enough that a heavy enterprise suite is overkill.
WHY NOW
The cost of waiting is invisible.
We won't invent scary numbers. But the pattern is consistent: manual systems fail quietly, and the failures don't show up in any report - because there is no report.
Leads go cold quietly
A missed follow-up rarely announces itself. The enquiry just stops replying - and you never see the pattern.
Knowledge walks out the door
When a key staff member leaves, the process leaves with them if it only ever lived in their head.
Chaos scales with you
More clients on the same manual system means more dropped balls, not more revenue. Growth makes it worse.
You can't see the leak
Without one system of record, you can't tell what's being missed. The first step is making work visible.
WHAT WE BUILD
The pieces of your OpsCore.
Configured around your workflow - not a template your team has to bend to.
Lead & client CRM
Structured lead capture, client records, pipeline stages, and follow-up tracking in one system.
Follow-up automation
Due-date reminders and notifications so quotes, renewals, and callbacks stop depending on memory.
Operations dashboard
Live counts of leads, jobs in progress, overdue tasks, and follow-ups due - visible at a glance.
Document workflows
Intake forms and document flows so contracts, IDs, and job files land in the right place, findable.
Staff task boards
Team task boards with owners and status, so 'who is doing what' has one answer.
Digital work instructions
Your repeated processes written into checklists and step-by-step instructions inside the system.
PACKAGES
Start small. Scale when ready.
Start with an audit if you are not sure what system your business needs - it's the cheapest way to get a clear answer.
OpsCore AuditStart here
AED 499
One-time · delivered as a PDF action report
A focused workflow review: where leads leak, what to automate, and the system structure your business actually needs.
- 30–45 minute workflow review call
- CRM / process gap analysis
- Automation opportunity map
- PDF action report + recommendation
OpsCore Starter
From AED 2,999
One-time setup · final scope confirmed after review
The starter system: lead & client CRM, pipeline, follow-up tracker, intake form, dashboard, task board, and basic automations.
- CRM structure + pipeline stages
- Follow-up tracker + intake form
- Simple dashboard + team task board
- Basic automations + handover session
OpsCore Pro
From AED 8,000
Scoped project · quoted after review
The full operating system: deeper automations, document workflows, digital work instructions, and multi-team boards.
- Everything in Starter
- Document workflows + storage structure
- Digital work instructions for key processes
- Advanced automations + reporting
Secure checkout powered by Stripe where available. After payment, onboarding instructions are sent by email. Human-reviewed delivery by Kanban Studios.
PROCESS
Four steps, no mystery.
Audit
We review your current workflow - tools, follow-ups, documents, staff tasks - and map the gaps.
Design
We design the smallest OpsCore structure that fixes the leak: CRM, dashboard, automations, instructions.
Build
We build and configure the system, migrate your existing lists, and wire up the automations.
Handover
We train your team, hand over documentation, and stay available through OpsCare monthly support.
WHY KANBAN STUDIOS
Engineered properly, or not at all.
AI-assisted. Human-reviewed.
AI accelerates the build; a person reviews every workflow, automation, and handover before you rely on it.
UAE-based, founder-led
Kanban Studios F.Z.E is an Abu Dhabi software studio. You talk to the people who build your system.
Built to not fail
We build boring, reliable systems with documentation and handover - engineered to outlive the project plan.
Honest scope
Fixed scope confirmed before build. No fake automation promises, no guaranteed-revenue claims.
THE DIFFERENCE
OpsCore vs a generic CRM subscription.
Generic CRMs are good software that mostly goes unused. The gap isn't features - it's fit, adoption, and everything around the CRM.
OpsCore
Generic CRM
Setup
Built and configured around your actual workflow, with your data migrated in.
You get a login and figure it out. Most seats go unused within a month.
Fit
Pipeline stages, fields, and automations shaped to how your business already works.
Your team bends its process to fit the template.
Adoption
A handover session, plus digital work instructions written into the system itself.
Training is a help-center link.
Beyond CRM
CRM, dashboard, automation, document flows, and work instructions in one operating system.
Contacts and deals - documents, staff tasks, and processes live elsewhere.
Support
OpsCare monthly support from the team that built your system.
A ticket queue.
FAQ
OpsCore questions.
What exactly is Kanban OpsCore?
OpsCore is a productized business operating system built by Kanban Studios: a CRM for leads and clients, a live operations dashboard, practical automations for follow-ups and documents, and digital work instructions for your repeated staff processes. It replaces the WhatsApp + Excel + memory setup with one clean system.
Is OpsCore off-the-shelf software or a custom build?
It sits in between. The structure is productized - CRM, dashboard, automation, work instructions - so you're not paying for a from-scratch build. But it's configured around your real pipeline, fields, documents, and processes, with your data migrated in. You get custom fit at a productized price.
We're not sure what we need. Where should we start?
Start with the OpsCore Audit (AED 499). It's a focused workflow review: a 30–45 minute call, a gap analysis of your current process, an automation opportunity map, and a PDF action report with a clear recommendation. If you go ahead with a build afterwards, you start with a much sharper scope.
How long does an OpsCore setup take?
An audit is typically delivered within a week of your call. A Starter setup usually lands within a few weeks depending on scope and how quickly we receive your workflow details. Pro builds are scoped individually - you get a timeline before we start.
Will our team actually use it?
That's the point of the design: we build around your existing process rather than forcing a new one, migrate your real data, run a handover session, and write your repeated processes into the system as step-by-step instructions. Adoption is designed in, not hoped for.
Does OpsCore use AI?
Where it genuinely helps - summaries, document checks, drafting follow-ups. Every AI-assisted step is human-reviewed, and nothing critical happens without a person in the loop. We don't sell 'AI runs your business' - we sell working systems.
What happens after delivery?
You own the system and get documentation with handover. If you want ongoing help, OpsCare Monthly (from AED 999/month) covers bug fixes, small updates, workflow improvements, monitoring, and a monthly review.
